1) Create an account
You need an account on this web site to access the cross country online registration system.
You can create an account
You choose your own user name and password. Passwords must be at least 7 characters long and contain
at least one non-alphanumeric character. Alphanumeric characters are (a-z, A-Z and 0-9).
If you forgot your user name and/or password you can have it emailed to you by clicking the
I forgot my password
2) Create your organization
Once you have created your user account you will need to create your organization. The online
registration system will force you to create an organization before allowing you to continue
if you have not already done so. You can create or modify your organization by selecting the
Organization Info menu on the left of the screen.
: You can obtain hints on the information to enter in each field
by hovering the cursor over the help icon (question mark) to the right of each field.
Only one person needs to create an organization for both mens and womens teams. If
multiple users need access to your organization (i.e. separate men's and women's coaches)
simply email or call SMA providing the user name(s) and the name of your organization.
We will grant them access to your organization. In the future you will be able to invite
other users to your organization.
Organizations are carried over from year to year. If you have used the system
in years past you do not need to re-create your organization.
3) Add your athletes to your organization's roster
Your athlete roster is the list of athletes within your organization. Adding athletes
is quick and easy through the Athletes menu on the left of the screen. You can enter
your athletes through the online registration system or import your athlete roster
from a CSV file.
If you need to remove an athlete from your roster, edit the athlete then click the
"Delete This Athlete" button at the bottom of the athlete page.
Athlete rosters are carried over from year to year. At the start of each academic
year the online registration system will advance the year in school for all athletes
and delete last seaon's seniors. Returning athletes will not need to be added to
4) Register athletes for a competition
A list of meets is available from the Home menu on the left of the screen. Select
the meet you wish to submit entries for by clicking the meet name. A list of
athletes within your organization will be shown.
Select the gender from the Gender dropdown box. Select the race from the Race
dropdown box. Check the checkbox next to the athletes you wish to enter into
the meet for the selected race. Click the Save button. Change the gender
and/or race and repeat. It's that easy!
If you need to remove an athlete from a race, simply clear the checkbox
next to their name and save your entries. Use the same process to
change the race an athlete is entered in. Remove them from one race
and enter them in a different one.
For some meets you may not be required to designate which race an athlete
participates in. In such cases you'll only see one race per gender. You
will declare your athletes by simply having them participate in the race
you want them to compete in. You must abide by the participation guidelines
of the meet host -- we will be checking.
If meet entry is closed you can still view the entries you submitted, however, you cannot
modify your entry submittal -- entries are closed.